American University in Cairo Board of Trustees Meetings Minutes

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Contents

Scope

The American University in Cairo Board of Trustees Meetings Minutes digital collection primarily includes meeting agendas and minutes, as well as additional meeting documentation such as budgets, correspondence, reports, and memoranda. The collection includes minutes ranging from the first meeting of the Board of Trustees of Cairo Christian University on November 30, 1914 to the American University at Cairo's meeting on December 19, 1955.

This collection will continue to grow as minutes are digitized.

Provenance

The Board of Trustees Meetings Minutes are archived in the American University in Cairo's New York Office. The minutes are being digitized and preserved by Hudson Microimaging in a scanning and microfilming project that began in October 2012. [1] The collection will be publicly accessible in the Rare Books and Special Collections Digital Library. [2] The most recent 25 years of minutes will not be made available in the digital library to protect the privacy of the Board of Trustees.

Capture Specifications

The Board of Trustees Meetings Minutes were digitized by Hudson Microimaging. [3]

File Type Resolution Compression Dimensions Bit Depth Mode Format Edits Notes
Preservation master 600 ppi None Sized to match original, no magnification or reduction. 8 Grayscale image/tiff None Original scans captured from microfilm.
Delivery master 600 ppi None Sized to match original, no magnification or reduction. 8 Grayscale image/tiff Cropping, color correction, image rotation. Images derived from original scans.

File Names

Use the following formula to create file names:

UA - R - GC - 1914-01 - 01 - YYYY-MM-DD _ Page-###
  • UA refers to the University Archives collection.
  • R refers to the Records record group.
  • GC refers to the Governing Bodies and Committees record subgroup.
  • 1914-01 refers to the Board of Trustees and Founders series.
  • 01 refers to the Meetings Minutes subseries.
  • YYYY-MM-DD refers to the date of the report.
  • ### refers to the page number. This does not necessarily correspond with the page number on the original. [4]

Examples

UA-R-GC-1914-01-01-1956-01-22_Page-001
UA-R-GC-1914-01-01-1956-01-22_Page-002
UA-R-GC-1914-01-01-1956-01-22_Page-003

Directory Structure

Use the following hierarchy template to organize images:

  • Collection Title
    • File Type
      • Compound Object
        • Image

Example

  • Board of Trustees Meetings Minutes
    • Preservation Master
      • UA-R-GC-1914-01-01-1956-01-22
        • UA-R-GC-1914-01-01-1956-01-22_ Page-001
        • UA-R-GC-1914-01-01-1956-01-22_ Page-002
        • UA-R-GC-1914-01-01-1956-01-22_ Page-003
      • UA-R-GC-1914-01-1956-05-13
        • UA-R-GC-1914-01-01-1956-05-13_ Page-001
        • UA-R-GC-1914-01-01-1956-05-13_ Page-002
        • UA-R-GC-1914-01-01-1956-05-13_ Page-003
    • Delivery Master
      • UA-R-GC-1914-01-01-1956-01-22
        • UA-R-GC-1914-01-01-1956-01-22_ Page-001
        • UA-R-GC-1914-01-01-1956-01-22_ Page-002
        • UA-R-GC-1914-01-01-1956-01-22_ Page-003
      • UA-R-GC-1914-01-01-1956-05-13
        • UA-R-GC-1914-01-01-1956-05-13_ Page-001
        • UA-R-GC-1914-01-01-1956-05-13_ Page-002
        • UA-R-GC-1914-01-01-1956-05-13_ Page-003

Metadata

Description

Field Name Scope Note Example Required
Title
  • Enter a brief but descriptive title in English.
  • Capitalize the first word of the title, and enter in lowercase all other words except proper nouns.
  • Do not include initial articles, unless an integral part of the title and/or provided by the creator as the true title. This allows the system to index by title alphabetically.
Board of Trustees meeting minutes, January 20-21, 1956
Creator
  • Enter a name from the Library of Congress Name Authority File[5].
  • If an authorized name is not found in the Library of Congress Name Authority File[5], create one based on AACR2 rules.
American University in Cairo. Board of Trustees
Description
  • Enter supplemental descriptive information such as a free text summary.
  • End field with a period.
  • Avoid simply restating the title.
  • Paraphrase this information from the original records.
The American University at Cairo minutes of the thirty-seventh annual meeting of the Board of Trustees, Bronxville, New York, January 20-21, 1956.
Name
  • Use to record a person, family or corporate body that is the subject of the item being described. For example, enter the names of people pictured in a photograph in this field. Do not include the name of the creator unless he/she is also the subject of the item.
  • Refer to the list of approved Names below.
American University in Cairo
Topic
  • Library of Congress Subject Headings [5] should be used to record specific topical information about the image and its context to the collection. Additionally, when describing items that are graphic in nature, such as photographs, use Subjects.
  • Include terms for places such as in this field if the object being described relates directly to the location. For example, an aerial photograph of Luxor should include Luxor (Egypt) in the Subject-LCSH field.
  • Refer to the list of approved Topics below.
Universities and colleges
Location
  • Look up terms in the Getty Thesaurus of Geographic Names[6].
  • List multiple entries separated by a semicolon in order of decreasing specificity.
  • Refer to the list of approved Locations below.
Cairo; Al-Qāhirah governorate; Egypt; Africa
Date Created
  • Format the date according ISO 8601 standard:
    • YYYY-MM-DD
    • YYYY-MM
    • YYYY
    • YYYY-YYYY
  • If the date is entirely unknown, do not enter text like “undated.” Instead, narrow the date to a date range, e.g. 1900-1999.
  • List multiple entries separated by a semicolon in chronological order.
1956-01-20; 1956-01-21
Type
  • Enter the characteristic and general type of content of the resource.
  • Look up terms using the Dublin Core Metadata Initiative Type Vocabulary[7].
  • Refer to the list of approved Types below.
Still Image; Text
Format
  • Enter Internet Media Type[8].
application/pdf
Extent
  • Enter dimensions of original in W x H unit or measurement, using the metric system (e.g. mm. or cm.) or digital image measurement (e.g. px.).
  • Abbreviate units, such as px. or mm. End each unit of measurement with a period.
  • Include the number of pages when applicable, in ### p. format. End p with a period.
157 p.
Medium
  • Enter original format or medium information in this field.
  • Look up terms in the Getty Art and Architecture Thesaurus[9].
minutes
Language
  • Enter the ISO 639-1 Language Code[5] for items with linguistic content.
  • Leave this field blank if there is no linguistic content.
en
Identifier
  • Enter a unique identifier.
  • The identifier should be the same as the directory and correspond with the physical collection.
UA-R-GC-1914-01-1956-01-22
Collection
  • Enter the title of the digital collection to which the resource belongs.
Board of Trustees Meetings Minutes
Source
  • Enter the series, collection, repository, and institution.
  • Separate multiple entries with a semicolon and a space.
Meetings Minutes; Board of Trustees and Founders; Governing Bodies and Committees; University Archives; Rare Books and Special Collections Library; American University in Cairo
License
  • Enter copyright information.
Copyright 2012, American University in Cairo. All rights reserved.
Access Rights
  • Enter permission and reproduction request information.
To inquire about permissions or reproductions, contact the Rare Books and Special Collections Library, The American University in Cairo at +20.2.2615.3676 or rbscl-ref@aucegypt.edu.

Workflow

Name/Label Scope Note Example Required
Date Entered
  • Enter the date, in YYYY-MM-DD format, that the metadata record is created.
2012-05-22
Date Reviewed-Curator
  • Enter the date, in YYYY-MM-DD format, that the metadata record is reviewed by the University Archivist.
2012-05-28
Date Reviewed-Archivist
  • Enter the date, in YYYY-MM-DD format, that the metadata record is reviewed by the RBSCL Digital Collections Archivist.
2012-05-31
Date Uploaded
  • Enter the date, in YYYY-MM-DD format, that the item is selected for inclusion in the digital collection.
2012-05-31

Controlled Vocabularies

Name

  • American University in Cairo

Topic

  • Universities and colleges

Location

  • Cairo; Egypt; Africa

Type

  • Still Image
  • Text

Properties

Configuration of CONTENTdm collection and administrative fields. [10]

Collection Fields

Field name DC map Data type Large Search Hide Required Vocab
Title Title Text
Creator Creator Text
Description Description Text
Name Subject Text
Topic Subject Text
Location Coverage-Spatial Text
Date Created Date-Created Date
Type Type Text
Format Format Text
Extent Format-Extent Text
Medium Format-Medium Text
Language Language Text
Identifier Identifier Text
Collection Relation Text
Source Source Text
License Rights-License Text
Access Rights Rights-Access Rights Text
Acknowledgements Description Text

Administrative Fields

Field name DC map Data type Search Hide
Archival file None Text
OCLC number None Text
Date issued Date-issued Date
Date modified Date-modified Date
CONTENTdm number None Text
CONTENTdm file name None Text

References

  1. Hudson Microimaging
  2. Rare Books and Special Collections Digital Library
  3. Hudson Microimaging
  4. Text entered after the underscore _ will be displayed in compound objects.
  5. 5.0 5.1 5.2 5.3 Library of Congress Authorities
  6. Getty Thesaurus of Geographic Names
  7. Dublin Core Metadata Initiative Type Vocabulary
  8. Internet Media Types
  9. Getty Art and Architecture Thesaurus
  10. CONTENTdm
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