Best Practices for Collecting and Describing University Publications
Contents |
Scope
Best Practices for Collecting and Describing University Publications outlines digital capture specifications and the application of qualified Dublin Core metadata elements to describe American University in Cairo publications for inclusion in the the Digital Archive and Research Repository (DAR Repository). [1]
The DAR Repository, established in 2009, serves as AUC’s open access institutional repository. The archive’s primary goal is to preserve and provide access to scholarly communications, including graduate theses, faculty publications, student projects, and research center data. As a secondary function, the repository promotes the management of records produced by AUC’s administrative offices, ensuring that documents required for administrative, legal, financial, or historical purposes are retained according to schedules set by Records Management. DAR features contributions from the AUC scholarly community and administrative offices. The archive’s collection policies and content are managed by the Rare Books and Special Collections Library and technical support is supplied by University Academic Computing Technologies. DAR is powered by DSpace open source software, a turnkey institutional repository application. [2]
Accepted File Formats
The DAR Repository accepted file formats and conversion file formats are based on the Technical Guidelines for Digitizing Cultural Heritage Materials published by the Federal Agencies Digitization Guidelines Initiative Still Image Working Group and the UVa Library Internal Production Digitization Standards. [3] [4] The DAR Repository accepts the following:
- Microsoft Word Docment (.doc or .docx) [5]
- OpenDocument Text (.odt) [5]
- Portable Document Format (.pdf)
- Microsoft PowerPoint (.ppt or .pptx) [5]
- OpenDocument Presentation (.odp) [5]
- Microsoft Excel Spreadsheet (.xls or .xlsx) [6]
- OpenDocument Spreadsheet (.ods) [6]
- Joint Photographic Experts Groups (.jpg)
- Tagged Image File Format (.tif)
- OpenDocument Graphics (.odg) [5]
- Broadcast Wave Format (.wav)
- MPEG-1 or MPEG-2 Audio Layer III (.mp3)
- Audio Video Interleave (.avi)
- MPEG-4 Part 14 (.mp4)
Metadata
The descriptive metadata scheme used for describing university publications is derived from the fifteen terms of the Dublin Core Metadata Element Set, Version 1.1 and their refining properties defined in DCMI Metadata Terms. [7] [8] Bibliographic data is recorded following the DCMI Guidelines for Encoding Bibliographic Citation Information in Dublin Core Metadata Best Practices for CONTENTdm and other OAI-PMH compliant Repositories: Creating Shareable Metadata, authored by the CONTENTdm Metadata Working Group was also consulted. [8] [9]
Label | Element | Hint | Scope Note | Controlled Vocabulary | Required | Repeatable |
---|---|---|---|---|---|---|
Title | dc.title | Enter the title. Capitalize the first word of the title, and enter in lowercase all other words expect proper nouns. |
|
✓ | ||
Administrative Office | dc.contributor.office | Indicate the administrative office or academic department responsible for the creation of the document. |
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✓ | ||
Abstract | dc.description.abstract | Enter the abstract copied or transcribed directly from this item. |
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|||
Description | dc.description | Enter additional descriptive information about the document not included in the abstract. |
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|||
Keyword | dc.subject | Enter keywords or tags that describe this item. |
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✓ | ✓ | |
Date | dc.date.created | Enter the date on which work was completed. |
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✓ | ||
Type | dc.type | Indicate the general content type your work. Select all that apply. |
|
✓ | ✓ | ✓ |
Extent | dc.format.extent | Enter the number of pages when applicable, in ### p. format. End p with a period. For audio and video, enter the run time in HH:MM:SS format, using leading zeros when necessary. |
|
✓ | ✓ | ✓ |
Medium | dc.format.medium | Select the medium. |
|
✓ | ✓ | ✓ |
Language | dc.language.iso | Select all languages that apply. |
|
✓ | ✓ | ✓ |
Rights | dc.rights.license | Copyright American University in Cairo. All rights reserved. |
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✓ | ||
Book or Conference Proceedings | rft.btitle | For book chapters and papers published in conference proceedings, enter the title of the book or proceedings. |
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|||
Series | dc.relation.ispartofseries | For series name and number within that series, if available. |
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Date Copyrighted | dc.date.copyrighted | If applicable, enter the copyright date. |
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Publisher | dc.publisher | Enter the name of the publisher. | ||||
Place of Publication | rft.place | Enter the place of publication. |
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Journal | rft.jtitle | Enter the journal title. |
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Abbreviated Journal Title | rft.stitle | Enter the abbreviated journal title. |
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Volume | rft.volume | If applicable, enter the volume number. |
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Issue | rft.issue | If applicable, enter the issue number. |
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Start Page | rft.spage | Enter the first page number of a journal article, book chapter, or paper published in conference proceedings. |
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|||
End Page | rft.epage | Enter the last page number of a journal article, book chapter, or paper published in conference proceedings. |
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Citation | dc.identifier.citation | Enter sufficient bibliographic detail to identify the resource as unambiguously as possible. |
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ISBN | dc.identifier.ISBN | If applicable, enter the ISBN. |
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|||
ISSN | dc.identifier.ISSN | If applicable, enter the ISSN. |
|
Controlled Vocabularies
Administrative Office
Displayed Value | Stored Value |
---|---|
Access to Knowledge for Development Center | American University in Cairo. Access to Knowledge for Development Center |
Administration and Financial Support | American University in Cairo. Office of Administration and Financial Support |
Admissions | American University in Cairo. Office of Admissions |
Alumni, Parents, and Trustee Relations | American University in Cairo. Office of Alumni, Parents, and Trustee Relations |
Athletics | American University in Cairo. Office of Athletics |
AUC Forum | American University in Cairo. AUC Forum |
AUC Press | American University in Cairo. AUC Press |
Board of Trustees | American University in Cairo. Board of Trustees |
Budget and Financial Planning | American University in Cairo. Office of Budget and Financial Planning |
Campus Planning and University Architect | American University in Cairo. Office of Campus Planning and University Architect |
CAPS | American University in Cairo. Office of CAPS |
Center for Learning and Teaching | American University in Cairo. Center for Learning and Teaching |
Center for Migration and Refugee Studies | American University in Cairo. Center for Migration and Refugee Studies |
Center for Translation Studies | American University in Cairo. Center for Translation Studies |
Citadel Capital Financial Services Center | American University in Cairo. Citadel Capital Financial Services Center |
Chief Internal Auditor | American University in Cairo. Office of the Chief Internal Auditor |
Chief Technology Officer | American University in Cairo. Office of the Chief Technology Officer |
Communications and Special Initiatives | American University in Cairo. Office of Communications and Special Initiatives |
Construction Services | American University in Cairo. Offices of Construction Services |
Counsellor | American University in Cairo. Office of the Counsellor |
Cynthia Nelson Institute for Gender and Women's Studies | American University in Cairo. Cynthia Nelson Institute for Gender and Women's Studies |
Desert Development Center | American University in Cairo. Desert Development Center |
Development | American University in Cairo. Office of Development |
Economic and Business History Research Center | American University in Cairo. Economic and Business History Research Center |
El Khazindar Business Research and Case Center | American University in Cairo. El Khazindar Business Research and Case Center |
Enrollment and Student Service Center | American University in Cairo. Enrollment and Student Service Center |
Environmental Services | American University in Cairo. Office of Environmental Services |
Facilities and Operations | American University in Cairo. Office of Facilities and Operations |
Finance Office | American University in Cairo. Office of Finance |
Graduate Student Services | American University in Cairo. Office of Graduate Student Services |
Graduate Studies and Research | American University in Cairo. Office of Graduate Studies and Research |
Housing | American University in Cairo. Office of Housing |
Human Resources | American University in Cairo. Office of Human Resources |
Institutional Advancement | American University in Cairo. Office of Institutional Advancement |
Institutional Research | American University in Cairo. Office of Institutional Research |
International Student Affairs | American University in Cairo. Office of International Student Affairs |
John D. Gerhart Center for Philanthropy and Civic Engagement | American University in Cairo. John D. Gerhart Center for Philanthropy and Civic Engagement |
LEAD Program | American University in Cairo. Office of LEAD Program |
Legal Advisor | American University in Cairo. Office of the Legal Advisor |
Libraries and Learning Technologies | American University in Cairo. Libraries and Learning Technologies |
Maintenance | American University in Cairo. Office of Maintenance |
Middle East Studies Center | American University in Cairo. Middle East Studies Center |
NYO and Executive Secretary of the Board of Trustees | American University in Cairo. Office of the NYO and Executive Secretary of the Board of Trustees |
On-line Student Services | American University in Cairo. Office of On-line Student Services |
Planning and Administration | American University in Cairo. Office of Planning and Administration |
Political Science (department) | American University in Cairo. Department of Political Science |
President's Office | American University in Cairo. Office of the President |
Prince Alwaleed Bin Talal Alsaud Center for American Studies and Research | American University in Cairo. Prince Alwaleed Bin Tala Alsaud Center for American Studies and Research |
Property Inventory and Warehouse Control | American University in Cairo. Office of Property Inventory and Warehouse Control |
Provost's Office | American University in Cairo. Office of the Provost |
Public Safety | American University in Cairo. Office of Public Safety |
Rare Books and Special Collections Library | American University in Cairo. Rare Books and Special Collections Library |
Residential Life | American University in Cairo. Office of Residential Life |
School of Business | American University in Cairo. School of Business |
School of Continuing Education | American University in Cairo. School of Continuing Education |
School of Humanities and Social Sciences | American University in Cairo. School of Humanities and Social Sciences |
School of Global Affairs and Public Policy | American University in Cairo. School of Global Affairs and Public Policy |
School of Sciences and Engineering | American University in Cairo. School of Sciences and Engineering |
Social Research Center | American University in Cairo. Social Research Center |
Student Affairs | American University in Cairo. Office of Student Affairs |
Student Development | American University in Cairo. Office of Student Development |
Student Financial Affairs | American University in Cairo. Office of Student Financial Affairs |
Student Life | American University in Cairo. Office of Student Life |
Student Support | American University in Cairo. Office of Student Support |
Supply Chain Management and Business Support | American University in Cairo. Office of Supply Chain Management and Business Support |
Transportation Services | American University in Cairo. Office of Transportation Services |
Travel | American University in Cairo. Office of Travel |
University Academic Computing Technologies | American University in Cairo. University Academic Computing Technologies |
University Communications | American University in Cairo. Office of University Communications |
University Events | American University in Cairo. Office of University Events |
University Senate | American University in Cairo. University Senate |
U.S. Government Relations | American University in Cairo. Office of U.S. Government Relations |
Yousef Jameel Science and Technology Research Center | American University in Cairo. Yousef Jameel Science and Technology Research Center |
Type
Displayed Value | Stored Value |
---|---|
Dataset | Dataset |
Moving Image | Moving Image |
Physical Object | Physical Object |
Sound | Sound |
Still Image | Still Image |
Text | Text |
Medium
Displayed Value | Stored Value |
---|---|
English | en |
Administrative records | administrative records |
Agenda | agendas (administrative records) |
Audits | audits |
Bibliographies | bibliographies |
Books or book chapters | monographs |
Brochures | brochures |
Budgets | budgets |
Datasets | datasets |
Documentaries | documentaries |
Exhibit scripts | exhibit scripts |
Exhibition catalogs | exhibition catalogs |
Exhibition records | exhibition records |
Flyers | fliers (printed matter) |
Forms | forms (documents) |
Grant proposals | grant proposals |
Handbooks | handbooks |
Interviews | interviews |
Instructional materials | instructional materials |
Journals or journal articles | journals (periodicals) |
Lectures | lectures |
Magazines or magazine articles | magazines (periodicals) |
Manuals | manuals (instructional materials) |
Minutes | minutes |
Motion pictures | motion pictures (visual work) |
Newsletter or newsletter article | newsletters |
Papers | papers (document genres) |
Planning documents | plans (reports) |
Presentations | presentations (communicative events) |
Questionnaires | questionnaires |
Reports | reports |
Structural models | models (representations) |
Surveys | surveys (documents) |
Templates | templates (documents) |
Translations | translations |
Theses | theses |
Websites | Web sites |
Language
Displayed Value | Stored Value |
---|---|
English | en |
Arabic | ar |
Spanish | es |
German | de |
French | fr |
Italian | it |
Japanese | ja |
Chinese | zh |
Other | other |
Collection Settings
Copyright
<p>Copyright, American University in Cairo. All rights reserved.</p>
License
I hereby certify that this document is the property of the American University in Cairo.
The American University in Cairo retains all ownership rights to the copyright of this document.
References
- ↑ Digital Archive and Research Repository
- ↑ DSpace
- ↑ Technical Guidelines for Digitizing Cultural Heritage Materials
- ↑ UVa Library Internal Production Digitization Standards
- ↑ 5.0 5.1 5.2 5.3 5.4 Converted to Portable Document Format (.pdf) upon submission.
- ↑ 6.0 6.1 Converted to Text (.txt) upon submission.
- ↑ Dublin Core Metadata Element Set, Version 1.1
- ↑ 8.0 8.1 DCMI Metadata Terms
- ↑ Best Practices for CONTENTdm and other OAI-PMH compliant Repositories: Creating Shareable Metadata
- ↑ 10.0 10.1 10.2 10.3 Library of Congress Authorities
- ↑ Dublin Core Metadata Initiative Type Vocabulary
- ↑ Getty Art and Architecture Thesaurus